Drive Sharing Management

Written By Davit Asatryan (Administrator)

Updated at July 15th, 2022

In the Data Audit section you can check all Drive sharing in your organization.

Press the Data Audit button on your dashboard from the left panel.

The section that will open on your screen is Shared Data. This section depicts all shared data.

The list includes the name and the owner of the file or folder, the email addresses of people the file has been shared with, the date and time of, and the security policies that were enacted.

You can sort the list by any of the columns by pressing the corresponding "∨" button. To search for a specific file or folder, use the advanced search bar on the top of the page. 

Click to Zoom

The “Shared to:” filter can be filtered by:

  • All Users - display of all sharing events

  • Anyone with the link - previously known as “Public on the Web” - anyone with the link can access these documents

  • Internal Users - shared only within the organization

  • External Users - shared outside of the organization

  • Google Groups - shared with specific Google Groups set in Google Workspace

  • Specific user/group - customizable to filter to any specific User or Group

  • Specific domain - customizable to filter to files shared with specific domains

The “Security Policies” filter can be filtered by:

  • All files - all sharing events 

  • Security Policies not applicable - sharing events that don’t match any set policies

  • Security Policies applicable - only sharing events that match set policies

  • Specific policy - if multiple policies exist, you can choose to view sharing events picked up by only one of the policies

You can download the Data Audit report to your local device in Microsoft Excel (.xls) or in Comma-Separated Values (.csv) format by pressing the Download button.

To stop sharing the file or folder, select the event from the list below. Options to Stop Sharing and Take Ownership will appear on the top right corner.


In a new pop-up window select the email of user(s) who you want to stop sharing a file or folder with. Then press Stop Sharing. The system will notify you that the stop sharing process is complete.

To Take ownership of the file or folder, press the Take ownership button. One can also Take Ownership and Stop All Sharing. The system will notify you that the take ownership process is complete.


  • To Stop Sharing a file or folder for anyone on the Internet (“public on the web” access), select the event that was shared to the public web.

In a new pop-up window, select the event(s) checkbox. Then press either Stop Sharing to Selected Accounts or Stop All Sharing. The system will notify you that cancelling public-on-the-web access is complete.

Refresh results settings will now open a new pop-up:

You can refresh Shared Data in case there are any changes for either:

  • All Users - all licensed Users within SpinOne

  • Selected users - specific Users only

Upon refreshing, you can also select to have security policies be applied, in case sharing events are detected where action needs to be taken.

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