Archive Licenses for Google Workspace

Written By Davit Asatryan (Administrator)

Updated at January 4th, 2023

Spin, Google Workspace, or VFE licenses for deleted Users in Google Workspace can accrue and lead to a large cost.

Due to this, we have released Archived licenses for Google Workspace (G Suite). Once Users are no longer active in Google Workspace and their data needs to be retained, simply assign them low-cost Archive licenses. Archive licenses can be found in the Billing section under Add-ons.

Here are the key benefits that Archive Licenses will provide for your terminated employees:

  • Unlimited storage
  • One automated backup
  • Unlimited manual backups and restores

These licenses are for storing data only, meaning no security will be applied to these Users (these include: Ransomware Protection, Risk Assessment and DLP). Previews for emails, calendar details and contacts will be disabled as well.

Want to get started? Follow this guide!

Once a User's Google Workspace license has been removed, they will appear as a deleted User in SpinOne.

If you are ready to archive them, simply select the User and click Archive users at the top.

The User will now be added to a new section from the left panel named Archived users. Head there to locate all Users who have been archived, and to restore/download their data.

If a User has been reinstated, and you'd like to revert them back to a regular Spin license, simply select them once more and click Activate users.

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