Best HIPAA Compliant Cloud Backup Solutions 2024

With 94% of businesses operating through third-party cloud platforms and applications, having a robust, HIPPA-compliant, backup solution has become essential to any business sharing and storing PHI.

The Health Insurance Portability and Accountability Act, or HIPPA as it is more commonly known, refers to the standards for protecting sensitive patient data in the United States, requiring businesses to provide certain data privacy and security provisions when handling protected health information (PHI). And with the continued growth and scale of modern cyber security attacks, ensuring your PHI is in the right hands has become more crucial than ever.

Data can now be stored across a variety of applications and servers that all share a level of risk of being compromised, putting you at constant risk of downtime and potentially devastating loss of private medical information.

So when it comes to making sure your backups are HIPAA compliant and readily available, it means ensuring that:

• Data is encrypted both in transit and at rest
• Access controls are in place to prevent unauthorized access
• Audit logs are maintained to track all data access and modifications
• Disaster recovery plans are in place to ensure data availability

Non-compliance with HIPAA can result in severe penalties, so picking a reliable solution provider is crucial to not only protecting your PHI but also your business and reputation.

Below we’ve listed our top 5 HIPAA-compliant cloud backup solutions, based on the following:

• Ensures the confidentiality, integrity, and availability of patient data
• Protects against data loss due to hardware failure, human error, and/or cyberattacks
• Facilitates quick recovery in case of a disaster
• Helps maintain trust with patients by safeguarding their sensitive information
• Ensures compliance with legal and regulatory compliances

Let’s dive in.  

	SpinBackup from Spin.AI	Spanning	SysCloud	Backupify	Veeam
Supported Platforms	Google Workspace, Microsoft 365, Salesforce, Slack	Google Workspace, Microsoft 365, Salesforce	Google Workspace	Google Workspace, Microsoft 365	Microsoft 365, Salesforce
HIPAA Compliant	Yes	Yes	Yes	Yes	Yes
Granular Recovery	Yes	Yes	Yes	Yes	Yes
Automated Backups	Yes	Yes	Yes	Yes	Yes
Storage Options	AWS, GCP, Azure, BYOS	AWS	Not specified	Datto Cloud	On-Premise
Disaster Recovery	Yes	Yes	Yes	Yes	Yes

Top 5 HIPAA Compliant Cloud Backup Solutions

1. SpinBackup from Spin.AI (Recommended)

SpinBackup comes Google recommended. It is notable for its speed, accuracy, and customer support.

Key Features:

• Strong encryption for data in transit and at rest
• Most granular access controls available
• Comprehensive audit logs
• Automated disaster recovery
• 1 daily automated backups
• Available for Google Workspace, Microsoft 365, Salesforce, and Slack

Pricing

• Varies based on storage and features
• Free trial available

How to Buy

Available through Spin.AI’s website and authorized resellers

Request a Demo Here 

Pros

• Google Recomended
• 24/7 Customer Support, with a 2 hour response window
• Regional backup options

Cons

• Limited to SaaS data 

2. Spanning
   Spanning offers robust solutions with a focus on ease of use of their strong security features.

Key Features:

• End-to-end encryption
• Detailed access controls
• Purpose built for Microsoft 365, Google Workspace, and Salesforce
• Real-time audit logs
• Automated backup and recovery

Pricing

• Pricing varies depending on the platform and number of users. Typically, it starts at around $48 per user per year
• Custom pricing is available for large enterprises and educational institutions
• Free Trial Available

How to Buy

Available through Spanning’s website and authorized partners

Pros

• Reliable and automated backup process
• Quick and easy data recovery
• Good customer support

Cons

• Pricing can be high
• Trouble assigning licensing
• Limited to Google Workspace, Microsoft 365, and Salesforce

3. SysCloud

SysCloud provides a comprehensive solution with excellent scalability options.

Key Features:

• Secure encryption methods
• Robust access control mechanisms
• Detailed audit trails
• Comprehensive disaster recovery options 
• Designed for K-12 schools and nonprofits

Pricing

Varies based on the plan and storage requirements

How to Buy
Available through SysCloud’s website and selected resellers

Pros

• Strong focus on security and compliance
• Comprehensive scaling options
• Includes QuickBooks and HubSpot among protected apps
• Real-time monitoring and alerts
• Extensive reporting capabilities

Cons

• Higher cost for additional features
• May have a learning curve for new users

4. Backupify

Backupify offers a reliable solution with strong compliance features and easy management.

Key Features:

• Backup solutions for Google Workspace and Microsoft 365
• Automated, continuous backups with customizable retention policies
• Secure data storage with encryption
• Extensive audit logs
• Granular access controls

Pricing

Varies based on user and storage needs

How to Buy

Available through Backupify’s website and authorized distributors

Pros

• Easy to manage
• Set-it and forget-it functionality
• Common mid-market solution
• Competitive Pricing

Cons

• Limited to Google Workspace and Microsoft 365 environments

5. Veeam

Veeam offers users advanced features and flexibility, though it may be more suited for tech-savvy users.

Key Features:

• Comprehensive backup and disaster recovery solutions 
• High-speed recovery and data loss avoidance
• Ability to choose storage options, On-Prem or BYOS.
• Advanced monitoring, analytics, and automation tools
• Secure zero-trust data protection with encryption and ransomware protection

Pricing

Varies based on the number of users and storage capacity

How to Buy

Available through Veeam’s website and certified partners

Pros

• Extensive feature set for various environments
• Excellent support and documentation
• On-prem backups available
• High-performance backup and recovery
• Strong community and customer support network

Cons

• Pricing can be complex and potentially high for smaller businesses
• Requires technical expertise to fully leverage all features
• Difficult integration process
• On-Prem or BYOS

Making Your Decision

When choosing a HIPAA-compliant cloud backup solution, make sure you consider the following factors:

1. Security Features: Ensure the solution offers robust encryption, access controls, and audit logging.
2. Ease of Use: Consider your team’s technical expertise and choose a solution that aligns with their skills.
3. Scalability: Select a solution that can grow with your organization.
4. Cost: Balance the features offered with your budget constraints.
5. Support: Look for providers offering reliable customer support to assist with any issues.

Conclusion

Protecting patient data is a critical responsibility for healthcare providers. By choosing a HIPAA-compliant cloud backup solution, you can ensure that your patients’ sensitive information is secure, your practice is protected from data loss, and you’re meeting all necessary regulatory requirements. 

While all five solutions we’ve discussed offer robust features and reliable support, the right solution for your organization will depend on your specific needs, technical capabilities, and budget. 

Take the time to evaluate each option carefully, and don’t hesitate to reach out to the providers for demos or trials before making your final decision. By investing in a quality HIPAA-compliant cloud backup solution, you’re not just protecting data – you’re safeguarding your patients’ trust and your practice’s future.

Request SpinBackup Demo Here