SpinBackup for Google Workspace™

Today we are going to be talking about SpinBackup for Google Workspace™ with SpinOne.

First thing to understand about backup is that we have automated one or three time a day backup frequency.

This means that your RPO is either going to be 8 hours or 24 hours.

Coupled with a customizable data retention policy.

Six months is the minimum, and indefinitely is the maximum.

We can change retention policies. Could be 12 months.

Let’s say 24 months, 36 months, whatever you would like.

Of course, we can also configure retention by different OUS as well.

Maybe product team, we want to have it for longer, management team, shorter, whatever it may be.

When it comes to Spin’s partners for the storage providers, we’ve partnered with the leading three, Azure, AWS, and GCP.

Within each of those three storage providers, our customers can choose one of them, and more than that, they can choose one of four regions within each storage provider.

The locations for each storage provider is generally U.S, Asia, Australia, and Europe.

Of course, on an OU basis, we can also change different storage locations within the same storage provider.

Maybe management team is in Europe and everyone else is in U.S for GDPR compliance, we can have the management team’s data be backed up in Europe and everyone else in AWS or in the U.S. 

Coming here to the users, these are all of your onboarded, activated, protected users on Spin.

If you wanted to navigate the backup of a user, you certainly could.

We’re backing up Gmail™, Google Drive™, calendars, contacts, and chats on a user by user basis, as well as Shared Drive™ and spaces.

If you needed to investigate a backup, to download data, restore data, whatever it may be, we’ll take Gmail™ and Google Drive™, for example, today.

Go ahead and click into that service, and now you’re with a single pane of glass view of what that environment looks like.

Every time Spin does a backup, Spin is taking a snapshot of that live environment and reflecting it the exact same way, making him very easy for you to navigate through the backups.

Of course, we can back up the entire environment as a whole on a manual basis if we needed to.

We can restore the entire environment as a whole, or perhaps we just want to restore a few specific emails.

We can certainly do that.

When it comes to restoring anything Spin backs up, Spin can restore, but more than that, we can cross restore it to any other licensed user, making a knowledge handoff very, very easy if the user leaves an organization and as little as two clicks, we can transfer their data to any other licensed user.

When it comes to downloading data, we can download in two formats for Gmail™, Mbox, or PST, and then comes our version capability, where we can go back in time to any previously taken snapshot.

Let’s say, February 3rd.

Hit okay.

Choose one of our three auto backups.

And now I’m seeing the environment as it was on this specific day and time.

For example, if user Victor Smith on February 3rd went ahead and deleted, his entire environment, we could come back to February 2, the day before, which was one of our three auto backups, and okay, and see the environment as it was and go forth with a restore.

The rule of thumb for restoring and downloading data, if you do not select anything, you are going to restore or download everything.

But if you select specific items, then you are going to restore or download only those specific items.

This is the same visibility, actionability, and versioning capability for all the services that we are protecting, especially, of course, when it comes to Google Drive™.

The one thing that I’d like to emphasize is that when it comes to restoring, yes, anything we back up, we can restore and cross restore, but we can also cross restore it to other share drives or Google spaces as well.

If we wanted to restore to the original user, we can restore it to the original location, the same parent folder for this user and this use use Google Drive™.

We can also restore it to a new folder.

While at the same time, restoring the same file sharing permissions for that document originally had, it was shared to eight users, and when we go to restore, we want those eight users to regain access, we can go ahead and restore the same file sharing permissions.

Coming to archived users, the value of an archived user is that this is unlimited storage and it’s cold storage for reference at a later date, of any former employees’ data, former entities data.

We can come in to Edward, who has suspended in our Google Workspace™ , and click into the services that we are backing up and be able to have that same visibility, that same action ability, and be able to restore out of an archived user and into an active user.

Oftentimes organizations continue to pay for licenses for former employees with the sole purpose of retaining their data.

They don’t know who they need to be sending this data to.

They don’t know who’s going to be taking over, whatever it may be.

All they know is that they do not want to lose access to a former employee’s data.

So what are they do?

They continue to pay for active licenses on Google or on Microsoft.

Even archive licenses on Google or on Microsoft, there’s a stark difference from a pricing perspective of utilizing Spin Archive licenses to achieve this goal.

Shared Drive™ and spaces, there’s no limit to the amount of share drives and spaces. You can onboard and protect with Spin.

The only limit, so to speak, is the amount of storage that they consume.

Spin is a shared storage platform with each license comes an included amount of storage, whether it be 30 or 50 gigs .

A user is not limited, a user is not capped at 30 or 50 gigs.

It’s simply how much storage comes with their license.

And this is pulled storage.

So if we had 10 users on SpinOne, that’s a pulled storage amount of 500 gigs, because it’s 50 gigs per license, that’s included.

So pulled storage of 500 gigs.

Your users could be consuming, let’s say, 300 gigs, and the other 200 gigs is available for all Shared Drive™ or spaces to consume.

Again, no limit to how many physical share drives and spaces are onboarded to Spin, the only limit, so to speak, is storage.

I would speak with your Spin account executive on exploring unlimited storage options as well, but if you didn’t want to explore unlimited storage options, if you were to run out of storage, you would be able to purchase storage à la carte and batches, 100 gigs, terabytes, whatever you would like.

This has been a high level overview of SpinBackup for Google Workspace™.