Google Workspace Backup and Recovery Solutions

Despite Gmail’s robust security as a SaaS application, it remains vulnerable to threats like ransomware, man-in-the-middle attacks, and human error. Using SpinBackup, you can quickly recover deleted emails from your Gmail data by performing daily backups. Secure copies of your data are stored in your preferred storage solution, such as Azure, GCP, AWS, or others, protected against ransomware and cybercrime.

In Google Workspace, Google Drive serves as a repository for important corporate information. Cyber threats or accidental deletions can compromise or lose this data. If Google Drive content is lost, there could be significant repercussions, including disruptions in operations and criminal penalties. SpinBackup provides small and medium-sized businesses, educational institutions, and large enterprises with a premier Google Drive backup solution, backed by a 99.9% Service Level Agreement (SLA).

You can use Shared Drive in your organization if you have Google Workspace Enterprise, Google Workspace Business, or Google Workspace for Education editions. Using Team Drives in Google Workspace allows enterprise teams to collaborate securely and efficiently in the cloud. Adding Google Shared Drives Backup through SpinBackup to your data protection plan can strengthen your strategy for preventing data loss.

Google Contacts is essential to various organizational departments, including Sales, Procurement, Public Relations, Customer Success, and Marketing. Even though Google Contacts is a SaaS application, it is susceptible to threats such as ransomware, user errors, corruption, or intentional deletions. SpinBackup solves these vulnerabilities by providing daily backups of your Google Contacts data, which can be restored quickly if any information is lost. Data backups are securely stored in Azure, GCP, AWS, or other storage solutions.

While Google Calendar’s security is robust as a SaaS platform, it remains vulnerable to ransomware, accidental deletions, data corruption, and intentional removals. By backing up your Google Calendar data daily, SpinBackup mitigates these risks, ensuring you can quickly retrieve any lost information. Your data is securely stored in the cloud storage option of your preference, including Azure, GCP, AWS, or others. By capturing a daily snapshot of Google Calendar accounts, SpinBackup offers a straightforward solution for data restoration.

Google Workspace applies a shared responsibility model for data protection. It prevents data loss due to technical malfunction or attacks. However, Google places responsibility for human error exclusively on its users.

Yes, Google does have built-in redundancy and data protection measures, but it’s important to understand the limitations. Google Workspace offers features like archiving and the ability to recover deleted items within a certain time frame. However, this doesn’t equate to a comprehensive backup system.

While Google ensures the availability of your data, it doesn’t fully protect against scenarios like accidental deletions, insider threats, or ransomware attacks. Once an item is permanently deleted or lost due to user error, it’s often irretrievable after the retention period lapses.

That’s where third-party solutions like Spinbackup come in. We provide automated, secure backups that ensure your data is safe, no matter what happens. With Spinbackup, you can restore lost data with just a few clicks, giving you peace of mind that your critical information is always protected

Absolutely, you can and should back up your Google Workspace data. While Google Workspace is a reliable and secure platform, it’s not immune to data loss due to accidental deletions, malicious activities, or ransomware attacks.

Google offers limited recovery options, but they’re often not enough to fully safeguard your data. That’s why using a third-party backup solution like Spinbackup is essential. Spinbackup provides automated, daily backups of your Google Workspace emails, files, contacts, and more. With our solution, you can easily restore any lost data, ensuring that your business operations remain uninterrupted and your data is fully protected.

What replaced Google backup and sync?

Google Backup and Sync was replaced by Google Drive for Desktop. This new tool combines the features of Backup and Sync with those of Drive File Stream, offering a more unified and efficient experience for managing your files.

Google Drive for Desktop allows you to sync files between your computer and the cloud, giving you access to your files from any device. However, while it’s a great tool for syncing, it doesn’t provide a comprehensive backup solution. Files that are deleted or corrupted locally can also be affected in the cloud, leading to potential data loss.

For a more robust solution, consider using a third-party backup service like Spinbackup. We provide automated backups for your entire Google Workspace, ensuring that your data is protected from accidental deletions, ransomware, and other threats. With Spinbackup, you can easily restore lost data, giving you complete control over your digital assets.

Here’s a step by step guide to backup Google Workspace emails with Spinbackup:

1. Create a Spinbackup Account

Sign up for a Spinbackup account (if you haven’t already.)

2. Connect Spinbackup to Google Workspace

Once logged in, you will need to connect Spinbackup to your Google Workspace account:

• Go to the dashboard.
• Click on Add G Suite Account (Google Workspace was formerly known as G Suite).
• Sign in with your Google Workspace admin account and grant the necessary permissions to Spinbackup to access your data.

3. Configure Backup Settings

After connecting your account, you can configure the backup settings:

• Select the users whose emails you want to back up. Spinbackup allows you to choose specific users or back up all users within the organization.
• Set the backup frequency. You can choose daily backups to ensure that all new emails are regularly saved.
• Optionally, set up notifications to receive alerts about the status of your backups.

4. Start the Backup Process

Once your settings are configured, Spinbackup will automatically start backing up the selected users’ emails.

You can monitor the progress from the dashboard. The first backup may take some time, depending on the volume of emails.

5. Access and Restore Emails

To access or restore emails:

• Go to the Backup & Restore section in the Spinbackup dashboard.
• Select the user whose emails you want to access.
• Browse through the backed-up emails and select the ones you want to restore.
• You can choose to restore emails to the original user’s account or download them to your computer.

More information is available in this detailed blog post: https://spin.ai/blog/how-to-backup-data-guide-businesses 

SpinOne have a special offer for archived users. You can safely delete their Google Workspace account and store all the data in our storage. Please connect with one of our sales team members for more information and pricing: info@spintech.ai

It’s a backup practice recommended by security experts. You should have 3 copies of your data stored on 2 different media one being stored in a remote location.

Yes. SpinOne stores your data on GCP, Azure, AWS, or other storage of your choice. It also encrypts data in use, in transit, and at rest.

We backup all types of data and files that are stored on your Google Drive, emails, contacts & calendar entries, as well as metadata (file hierarchy, email folders, permissions).

Backing up your Google Workspace is essential for ensuring the security of your critical SaaS data. While Google provides some native data protection measures, having an additional backup adds an extra layer of security against accidental deletion, data leak or loss, or cyber attacks. Click here for more on how to back up your Google Workspace data with SpinOne.

Please see the pricing page for details on all our packages

No, the SpinBackup solution encompasses automated daily backups, flexible data retention (ranging from 6 months to indefinitely), and swift data restoration without any supplementary costs.

We provide technical support for Spin.AI services at no additional charge. Contact our support team at https://spin.ai/support/.

SpinBackup simplifies the data recovery process by offering flexible recovery and restoration options. You can either restore your data to your workspace or download it to your local devices. We also recover the necessary amount of data based on your recovery time objective (RTO) and recovery point objective (RPO). 

SpinBackup’s flexible retention policy lets customers choose how long their data will be retained and protected. Depending on the kinds of data, internal data retention policies, and specific laws and regulations, customers can configure it for 6 months to indefinitely.

SpinBackup is an agentless, API-based solution. As a Workspace Administrator, you install the SpinOne app from the Google Workspace Marketplace, choose your preferred data center location, and set up backup and retention policies based on your organization’s needs and regulations. Once configured, SpinBackup initiates automated backups.

Yes, SpinBackup can store backups in multiple public cloud environments, including Microsoft 365, AWS, Azure, and even a customer’s storage location (BYOS). 

Google Vault might be good if your primary concern is data retention for legal or compliance reasons. However, it lacks multiple advanced data storage and restoration functionalities. If you aim to secure data backup for disaster recovery, accidental deletion, or other data loss scenarios, consider using a third-party backup solution like SpinBackup. It offers backup with multiple restoration points and provides flexible retention policies.

SpinBackup is part of the SpinOne Platform, which also includes Spin Ransomware Detection and Response, Spin Data Leak Prevention and Data Loss Protection, and Spin SaaS Security Posture Management. These solutions work together to protect your SaaS data from loss, ransomware, risky apps, misconfigurations, and non-compliance

Yes, all backup and recovery processes are easily managed from a centralized dashboard.

Within Google Workspace, SpinBackup provides backup and recovery services for Gmail, Google Drive, Contacts, Calendar, and Shared Drive.