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February 23, 2018 | Updated on: March 29, 2024 | Reading time 7 minutes

Google Workspace Data Protection for Enterprise and Education

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CEO and Founder

Google Workspace (formerly G Suite) is a vital part of many companies workflow. Every company needs to have a clear picture of how their data is accessed, shared (including sharing outside/in violation of policies), and protected from digital threats. Using CASB is a way to address these issues and ensure Google Workspace data protection for enterprises and education.

But what, exactly, is Google Workspace CASB, and why is it essential for your security strategy and data protection in GW? Let’s find out.

CASBs for Google Workspace data protection for enterprise and Education

Google Workspace is considered a safe environment. The data is stored in well-maintained and well-protected data centers. Natural disasters, outages, and many types of cyber-attacks cannot harm data in Google Workspace. However, it’s vulnerable to other types of threats like accidental deletions, account hijacking, zero-day attacks, etc.

One of the tools that help with enhancing data protection in Google Workspace is CASB.

What Is Google Workspace CASB?

CASB, or Cloud Access Security Brokers, are intermediaries between users and cloud services. These intermediaries help to enforce your company’s security policies that cover cloud access.

CASBs help to implement security policies and their elements, including authentication, login monitoring, sensitive data access, application assessment, data sharing, insider threat control, and many others.

Though having an intermediary may look like an overcomplication, the situation is quite the opposite. CASBs do not just serve as an additional layer of protection but also as a way to simplify and automate your security processes.

SpinOne's Google Workspace Data Protection for Enterprise and Education

Why Do You Need Google Workspace data protection for enterprise and education?

Using CASB services allows companies to improve visibility and control over their cloud data and automate some of the essential IT security tasks. For an enterprise and education environment, CASBs are a way to improve efficiency. For SMBs, using a CASB is an even greater solution, as CASB services are more affordable than hiring a big IT security specialist team. Here are some of the major cloud access issues CASBs help you with.

Risky SaaS Application and Shadow IT

Often, your employees install and use apps and extensions without notifying managers/administrators, which may lead to data breaches. Such usage is known as Shadow IT. Though apps can improve workflow and user experience, the potential risks should be kept in mind.

It’s critical to monitor all SaaS apps connected to your cloud and have access to your documents, emails, or photos. If installed without proper procedures, SaaS apps could lead to data loss, malware infection, or unauthorized access.

However, even approved apps may pose significant security and compliance risks. Hackers can exploit app vulnerabilities and access all data an app is connected to. Long story short, every company must be fully aware of all SaaS apps with access to corporate data (even the approved ones) and their potential risks.

Related: 4 Rules and 3 Tools to Manage Shadow IT


Ransomware is one of the fastest-growing threats from cloud environments. Hackers use this type of malicious software to seize cloud data and force companies to pay ($1.54 million, on average) to release their data back. Apart from being held to ransom, companies have to face downtime costs, reputational damages, and other unpleasant consequences.

SaaS apps serve as one of the sources of ransomware infections. Some apps, due to security vulnerabilities or malicious intent, can bring ransomware into your cloud. By giving permissions to potentially dangerous apps, you allow hackers to access your cloud data and encrypt it. Protecting cloud data access helps companies prevent ransomware attacks, which is better than facing the consequences of an attack

Related: Here you can read more about ways that ransomware can infect a cloud (we’ve taken OneDrive as an example).


As we’ve mentioned above, using various apps and extensions may result in unauthorized access to your data or data loss. Such incidents harm companies directly and lead to compliance violations and, accordingly, fines. So companies should always protect themselves from data breaches, even if the reason behind a breach is a third-party app.

CASBs can help your company to safeguard its critical data and address regulations such as HIPAA, GDPR, CCPA, and others. How exactly? CASBs will help to identify potential security gaps that can lead to unauthorized access to your cloud data.

Proxy-based and API-based CASBs

CASBs can be divided into two major categories: proxy-based and API-based. What is the difference? Proxy-based CASBs form a single stand-alone gateway that monitors the traffic between your users and the cloud. API-based solutions use APIs to connect users and cloud services.

Why do we believe that the API-based approach is more efficient? This approach scales well and allows for a connection between users and the cloud without introducing unnecessary latency.

Also, proxy-based CASBs do not address Shadow IT issues as efficiently as API-based solutions. Why? The API solutions are integrated with cloud infrastructure, which allows them to oversee both managed and unmanaged data traffic.

Read next: SpinOne Application Auditing Capabilities

SpinOne: API-based Google Workspace / G Suite CASB Solution

SpinOne is a cloud security solution that protects enterprises against ransomware, human error, and other digital threats.

SpinOne’s API-based CASB helps you to improve your Google Workspace data protection and governance by reducing threats and meeting compliance requirements. Our solution gives you a full understanding of your cloud data access and usage.

Our CASB solution provides an integrated ecosystem that includes:

  • Data audit. Our tool helps you to track how your data is accessed, shared, edited, and downloaded. This functionality improves your capabilities to monitor and manage Google Workspace users’ actions.
  • Google Workspace login control. Our tool helps you to track anyone accessing your cloud data to enforce your end-user access policy. Also, we detect abnormal login activity, which may be a sign of a cyber attack.
  • Ransomware protection. Though usually CASBs are not geared toward ransomware protection, our solution includes a comprehensive anti-ransomware module. This module allows you to detect, mitigate, and recover from ransomware attacks. Here you can read more about how we protect your cloud data from such attacks.
  • Compliance. We help you safeguard your data and meet the requirements of HIPAA, NIST, and other compliance regulations/standards. SpinOne can help you identify cloud misconfigurations and set security policies to ensure compliance.
  • App risk assessment. We help you get full visibility and control over all SaaS apps with access to your Google Workspace data. With the ability to customize app security policies, you’ll be able to detect and blacklist all risky apps.

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Written by

CEO and Founder at Spin.AI

Dmitry Dontov is the CEO and Founder at Spin.AI.

He is a tech entrepreneur and cybersecurity expert with over 20 years of experience in cybersecurity and team management.

He also has a strong engineering background in cybersecurity and cloud data protection, making him an expert in SaaS data security.

He is the author of 2 patents and a member of Forbes Business Council.

Dmitry was Named 2023 Winner in the BIG Award for Business and Small Business Executive of the Year.

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