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Home » Spin.AI Blog » Cybersecurity » Microsoft 365 » Top 4 Microsoft 365 Cloud Backup Solutions Comparison
February 18, 2021 | Updated on: May 11, 2024 | Reading time 12 minutes

Top 4 Microsoft 365 Cloud Backup Solutions Comparison

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Product Manager

There are plenty of backup tools for MS Microsoft 365 services on the global cloud backup market that can help prevent data loss. Combined with the lack of understanding of what features to look for, it makes the choosing process a game of chance. Most cloud-to-cloud Microsoft 365 backup services provide you with the same baseline functionality: they support the same services, let you restore data to the source accounts, use public cloud services like Azure or AWS, and so on.

But there are much more nuances to it that make a certain service the best match for your particular business needs. Some of them include the minimum number of licenses, the availability of ransomware detection, or the ability to migrate data between domains.

To simplify the process of selecting the right Microsoft 365 cloud backup solution, we’ve created a comprehensive comparison table that highlights all the features that can impact the value of the backup software. This table includes critical details like the availability of ransomware detection, a minimum number of licenses, data migration capabilities, and Microsoft cloud backup pricing.

Microsoft 365 Backup Solutions Comparison Table

We’ve picked four solutions – SpinBackup, Datto (Backupify), Spanning, and Afi basing our choice on their functionality scope and recognition in the cybersecurity field.

AfiBackupifySpanningSpinBackup
(by Spin.AI)
ServicesExchange
OneDrive
SharePoint
Teams
Calendar
Contacts
Exchange
OneDrive
SharePoint
Teams
Calendar
Contacts
Exchange
OneDrive
SharePoint
Calendar
Contacts
Exchange
OneDrive
SharePoint
Teams
Calendar
Contacts
Price$3 user/month$3 user/month$4 user/month$3 user/month
Score
Overall4.74.13.74.7
Ease of setup & use4.84.13.94.8
Customer Service4.73.93.34.7
Featuresunavailable3.83.84.5
Value for moneyunavailable3.83.54.4
Restore success rateunavailable92%95%99.9%
Backup Features
Cloud-to-cloud backup
On-demand backup
Backup scheduling /Automated backup
Incremental backup
Archive
Versioning
Recovery Features
Disaster recovery
Point-in-time restore
Search-based restore
Granular recovery
On-Demand Restoration
Security Features
Ransomware detection and protection
Encryption at-rest and in-transit
Activity/audit logs
Intrusion Detection
ComplianceSOC1 – SSAE-16, SOC2, PCI DSS Level 1, ISO 27001, HIPAA, FIPS 140-2.SOC 2 Type II, HIPAASOC 2 Type II, GDPR, HIPAA, BBB EU PRIVACY SHIELD, UE-EU and Swiss-US Privacy Shield CertifiedSOC1 Type II, GDPR, CCPA, HIPAA, PCI DSS, ISO 27001, UE-EU Privacy Shield Certified
OAuth 2.0
Deployment & Support 
Web-Based, Cloud, SaaS
Starting number of licenses51005010
Email, phone, web support 24/7Email
Functionality & Management 
Fast file-based search
File Sharing
Licensing for archived users
Managing multiple domains
Data migration inside the domain
Domain-to-domain migration
Customized backup retention

SpinBackup – The Best Microsoft 365 Online Backup Solution

SpinBackup is one of the TOP-5 backup services for Microsoft Microsoft 365 in 2021 according to the Data Center Infrastructure Group (DCIG). It is a part of SpinOne – an AI-driven cybersecurity platform that offers backup for Google Workspace and Microsoft 365, anti-ransomware protection, and CASB functionality (shadow IT protection). 

Products:

  • Google Workspace (G Suite):
    • Backup
    • Ransomware protection
    • DLP
    • SSPM
  • Microsoft 365
    • Backup
    • Ransomware protection
    • DLP
    • SSPM

Here is how Spinbackup’s interface looks like:

Strengths:

  • AI-based anti-ransomware protection;
  • High restore success rate (97%);
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • CASB functionality for Google apps;
  • Single interface for Microsoft 365 and G Suite backup (coming in 2021).

Weaknesses: 

  • Requires high internet speed to back up large files.

The Bottom Line

Each service is fairly good and is likely to back up and restore your files just fine. But there are slight details that make a difference: the interface design and user-friendliness, the possibility of end-user self-restore, ransomware protection, and so on. Also, each of them has its share of bad reviews, making it even more difficult to choose. Ultimately, the choice comes down to your business needs and personal preferences.

To make this choice, we advise you to sign up for a free trial of each service and get hands-on experience before making a year-long commitment. At the very least, visit each service’s website and request a demo to get more aquatinted with the product.

Frequently Asked Questions

How do I back up my Microsoft 365 cloud storage?

Back up Microsoft 365 with an incremental cloud-to-cloud backup. We suggest looking for tools with ransomware protection and other advanced security features.

What is the best backup for Microsoft 365?

SpinOne is the best backup tool for Microsoft 365.

What is the difference between Microsoft 365 backup and retention?

Microsoft 365 has a native retention tool but doesn’t have a native backup. Retention is the rule that regulates the duration of file storage. It can be timely or permanent. Additionally, retention can protect certain files by creating and storing a copy of a file each time it’s edited or deleted. A backup is also a copy of a file. However, it never deletes any copies or files. Furthermore, the copies are stored elsewhere (unlike data retention).

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Written by

Product Manager at Spin.AI

Will Tran is the Product Manager at Spin.AI, where he guides the product's strategic direction, oversees feature development and ensures that the solution solves his clients’ cybersecurity needs.

Will is a security professional who started his career at Lockheed Martin where he worked on National Security Space programs in business development and product management.

Will holds a BA in Economics and Mathematics from UCSB and an MBA with a specialization in Technology Management and Marketing from UCLA Anderson School of Management.

At Lockheed Martin, Will developed the multi-year strategy campaign and supported the product development of a national security satellite program for the United States Air Force, which resulted in a multi-billion dollar contract.

During business school, Will consulted 2 non-profit organizations as part of a series of national consulting case competitions. He set strategic priorities, optimized business operations, and developed a process to qualify new revenue streams for his non-profit clients. These initiatives resulted in 15-20% increase in annual surplus.

In his spare time, Will can be found at local coffee shops around Los Angeles, traveling to different countries, or hanging out with his cat.

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