Gmail™ or Outlook? Why not both? Gmail™ is a high-quality mail choice for modern organizations, and with over 9 million businesses using Google Workspace™s, that number includes enterprise clients.. Meanwhile, Outlook is a secure email client that many use in their daily operations. Especially in hybrid environments, where organizations may be using a mix of both, it’s important to know how to make everything work together. In this guide, we’ll walk you through how to connect Outlook to your Gmail™ account for PC, Mac and Android.

How to prepare your Business Gmail™ account for Outlook

Before setting up Gmail™ in Microsoft Outlook, you need to prepare your account for the procedure. Let’s take a closer look at what you should do. In this section, we’ll show you how to enable IMAP for your Gmail™ account. We’ll also cover what to do if you’re using an older version of Outlook that doesn’t accept your Gmail™ password.

Click on the Gear icon in the top right corner. In the slide menu, choose See all settings.

You will be forwarded to the Settings page. Choose Forwarding and Pop/IMAP tab and scroll down to IMAP access.

Click Enable IMAP. Then scroll down and press Save Changes. It will let you set up Gmail™ in Microsoft Outlook.

If your Outlook is an older version and your Google password doesn’t work there, you need to enable 2-step verification and create a special password for Outlook. Press on the circle icon in the left corner of your Gmail™. In the drop-down menu click on Manage your Google Account.

You will be redirected to your Google Account page. In the left menu, click on Security and, on the right side, scroll to Signing in to Google. Enable 2-step Verification and then click on App passwords.

You will be redirected to the App passwords settings page. Click on Select app and, in the drop-down menu, pick Other.

You will be requested to select the app. Type in Outlook in the respective field. Then click Generate.

A pop-up window will appear with your app password. Copy-paste it into a document. You’ll need it in Outlook settings. Click Done.

How to setup Your Business Gmail™ in Outlook on a PC

Now that you’ve prepared your Gmail™ account for use in email clients, setting it up in your Outlook is a matter of several clicks. Follow these steps to set up Gmail™ in Outlook on a PC and enjoy the convenience of using Gmail™ in Outlook.

Open your Outlook and click on File in the left top corner.

In the menu click on Add account.

Enter your Google email in the pop-up window and click Connect. In the next window press OK.

Undergo a regular Gmail™ sign-in procedure and restart your Outlook.

If Outlook doesn’t accept your Gmail™ password, follow steps 4-7 of the previous section of this article. Enter the password you’ve generated once Outlook has requested you.

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Setting Up Business Gmail™ with Outlook for Mac

Setting up Gmail™ on Outlook for Mac is extremely straightforward. When you open Outlook, you’ll be prompted to choose the email address you wish to sign in with:

Then, you’ll be prompted to either connect to Office 365 or simply log in directly with Google. Choose the latter:

This will open a browser window. Choose your Google account, and which data Outlook should sync:

That’s it. You’re all set to go. Outlook will automatically sync your emails.

How to setup Gmail™ account in Outlook on Android

Outlook for mobile devices is a great high-rated application. You can easily add your Google account and receive all your Gmail™ emails on your mobile. Learn how in the short guide below:

Open Outlook on the phone. Tap the icon in the left upper corner. The slide menu will appear. Tap on a mail icon:

Alternatively, tap on the gear icon to open the settings. In the Settings menu, tap on Add Mail Account.

In a new frame, choose the option: Add an email account.

Enter your Google email in the respective field and tap Continue at the bottom of the screen.

Undergo the Google authentication procedure by entering your email and a code that will be sent to your phone. You will be redirected to the access request page:

Scroll down and press Allow.

Congratulations. You have successfully setup Gmail™ in Outlook.

Forwarding messages as an alternative to Gmail™ setup in Outlook

This option can be a good alternative if you only want to receive Gmail™ emails without responding to them.

Go to Settings and choose Forwarding and Pop/IMAP tab. Click on Add a forwarding address button.

Enter the email address you want to forward your emails to and click Next.

In the pop-up window confirm your choice by clicking Proceed.

An email with a verification code will be sent to your Outlook email. Open it and copy the verification code. Paste the code in the Gmail™ Settings page and click Verify.

Set up the Forwarding settings by choosing the different options to treat your inbox letters in Gmail™. Keep in mind that Gmail™ will automatically set Disable forwarding. You need to click on the circle next to ‘Forward a copy of incoming mail to‘. Then Scroll and click on Save changes.

From now on your emails will be forwarded to your Outlook.

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Frequently Asked Questions

How do I get my Gmail™ emails in Outlook?

To access your Gmail™ emails in Outlook, you can set up your Gmail™ account in Outlook using either the POP (Post Office Protocol) or IMAP (Internet Message Access Protocol) settings. For this,

Open Outlook on your computer.
Click on File in the top-left corner.
Under Account Information, click on Add Account.
Enter your Gmail™ email address and click Connect.
Outlook will redirect you to Gmail™. Sign in with your Gmail™ credentials.
Review the permissions and click Allow to give Outlook access to your Gmail™ account.
Once your Gmail™ account is added, you can customize the account name and click Done.
Outlook will start syncing your Gmail™ emails to your Outlook client.

What are Gmail™ POP/SMTP settings for Outlook?

POP/IMAP (incoming mail server) enables you to read your Gmail™ messages in other email clients like Microsoft Outlook. To configure Gmail™ POP for Outlook, do the following:

In Gmail™, click on the Gear icon > See all settings > choose Forwarding and POP/IMAP > scroll down to IMAP access > click Enable IMAP > Save Changes. Then go to Microsoft Outlook, and check these settings:

Incoming mail server (POP3):

Server: pop.gmail.com
Port: 995
Requires SSL: Yes
Requires TLS: Yes (if available)
Username: Your full Gmail™ address (including @gmail.com)
Password: Your Gmail™ password

Outgoing mail server (SMTP):

Server: smtp.gmail.com
Requires SSL: Yes
Requires TLS: Yes (if available)
Requires Authentication: Yes
Port for TLS/STARTTLS: 587

Is Gmail™ POP or IMAP for Outlook?

Gmail™ supports both POP (Post Office Protocol) and IMAP (Internet Message Access Protocol) for accessing your email in Outlook or other email clients. The choice between using POP or IMAP depends on your preferences and how you want to manage your email.

IMAP can be used across multiple devices and allows real-time email synchronization. POP can only be used for a single device and does not allow real-time synchronization. Instead, you decide how often you want the new email to be downloaded.

How Do I Remove An Account In Outlook?

When viewing an account on Outlook, you can view account settings by right clicking on the email address of the account you want to manage. From there, you can click on the “Manage Account” dropdown, and then “remove account.” Confirm that you wish to remove the account from the computer, and you’re all set.

What If I’m Having Other Outlook Issues?

If you’re running into further issues with Outlook that you don’t see represented here, it’s a great idea to take a look at the Microsoft Outlook troubleshooting tool from Microsoft.