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May 26, 2023 | Updated on: April 11, 2024 | Reading time 5 minutes

Recovery Time Actual in Cloud Office Suites: What SMBs Do Not Expect

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Product Manager

Companies that have disaster recovery strategies use a Recovery Time Objective to identify the downtime in case of a cyber event. However, when the incident strikes, the real downtime takes much longer. This article discusses Recovery Time Actual and the reasons why it often comes as an unpleasant surprise. 

What is Recovery Time Actual?

Recovery Time Actual is an important indicator in the disaster recovery process that quantifies the amount of time the business has spent to recover from a certain cybersecurity incident.

RTA varies depending on multiple factors, including: 

  • the severity of an incident, 
  • the availability of an Incident Response Plan, 
  • the time when the cyber event happened
  • the resources the company has for the recovery (team, money, time).

The goal of any IT team is to minimize the Recovery Time Actual and make it less than Recovery Time Objective.

Recovery Time Actual vs. Recovery Time Objective

Recovery Time Actual shouldn’t be confused with Recovery Time Objective. RTO indicates how much time the company wants to spend on recovery from a certain incident.

RTO is a hard compromise between the capabilities of a business to withstand downtime and the available resources to respond adequately to a given cyber incident. Cyber events differ in magnitude and manageability from minor (e.g., a lost file) to major (e.g., a ransomware attack). Predicting how much time the company will spend on recovery is hard. That’s why RTO is seldom correct. As a result, businesses have to face an unexpected extension of their downtime, impacting their operations.

Both Recovery Time Objective and Recovery Time Actual are critical to small businesses. These companies often lack the necessary resources to both withstand downtime and respond to the incident.

Why do businesses fail to meet their Recovery Time Objective in the Cloud?

We’ve seen many companies incorrectly determining the Recovery Time Objective in cloud office suites like Google Workspace and Microsoft 365. One of the major reasons for this is the failure to take the API into account.

Many businesses rely on data recovery from backups in case of major events like ransomware encryption. Ransomware causes the loss of entire cloud data dwelling in your cloud office suites since these environments are well protected against most other incidents of a similar magnitude (e.g., hardware failure). Paying ransom for many businesses isn’t an option and, in most cases, doesn’t guarantee the full recovery of data. There are also strains that wipe all the files rather than just encrypt them.

Unfortunately, when companies start recovering from backup, they come across API calls limitations. These limitations restrict the speed of data upload from the backup significantly and expand the RTA significantly.

Related Link: Five Steps to Protect Your Clients’ Data From Ransomware Attacks

How to reduce Recovery Time Actual in the cloud?

Let’s discuss what businesses can do to ease the recovery issues that occur in cases of major data loss.

  1. Use ransomware protection

We suggest looking at tools that use data-behavior-based ransomware detection and are able to spot and stop ransomware within minutes after the attack. SpinOne ransomware protection is a unique tool that reduces ransomware-related downtime by 99.9%.

SpinRDR is a great way to reduce Recovery Time Actual in the cloud
SpinRDR AI based Ransomware Detection
  1. Apply the 3-2-1 rule

Do not store all your backed-up data in one place. Diversify! Have the files’ copies in cloud backup tools and store them on-prem. In this case, you will be able to provide your employees with the data to work with while your IT team is taking time for a proper response.

  1. Get a cloud-to-cloud backup with a local download

Local downloads can get your data on your on-prem device quicker than on the cloud. You will be able to hand this data to your employees so that they can continue working.

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Written by

Product Manager at Spin.AI

Will Tran is the Product Manager at Spin.AI, where he guides the product's strategic direction, oversees feature development and ensures that the solution solves his clients’ cybersecurity needs.

Will is a security professional who started his career at Lockheed Martin where he worked on National Security Space programs in business development and product management.

Will holds a BA in Economics and Mathematics from UCSB and an MBA with a specialization in Technology Management and Marketing from UCLA Anderson School of Management.

At Lockheed Martin, Will developed the multi-year strategy campaign and supported the product development of a national security satellite program for the United States Air Force, which resulted in a multi-billion dollar contract.

During business school, Will consulted 2 non-profit organizations as part of a series of national consulting case competitions. He set strategic priorities, optimized business operations, and developed a process to qualify new revenue streams for his non-profit clients. These initiatives resulted in 15-20% increase in annual surplus.

In his spare time, Will can be found at local coffee shops around Los Angeles, traveling to different countries, or hanging out with his cat.

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