Microsoft 365 Outlook Email Backup and Account Recovery
Secure Backup and Accurate Recovery for Microsoft 365 Outlook
Recover Microsoft 365 Outlook Email and Accounts
Human error, cyber attacks, and ransomware attacks put your sensitive data at risk – using a backup can save your Outlook emails from being lost, and your company facing potentially serious financial and reputational damages.
SpinBackup is a cloud-to-cloud backup solution that guarantees the security of your Outlook messages and other data. SpinBackup provides unlimited automated daily backups and easy recovery that takes only minutes.
Why Backup Microsoft Outlook?
You can delete emails accidentally
You or your employees may delete important emails accidentally. Recovering them may be impossible without a backup, as the Deleted Items folder only stores items for 30 days.
Hackers can delete your emails
Business data stored in Microsoft 365 is often targeted by hackers. During a cyberattack, your emails can get deleted. If your Outlook emails are lost, a backup will help you to recover them.
Inability to meet compliance requirements results in fines
To meet compliance requirements, you need to store your data securely. Having a backup helps you to meet compliance requirements.
Ransomware encrypts Outlook emails
Ransomware encrypts Outlook emails – making them unreadable and disrupting your business productivity with potentially costly downtime.
An employee leaves the company
When an employee leaves, you need to quickly transfer their data from their Microsoft account to another one. Using the right backup tool enables you to migrate data quickly and seamlessly.
Microsoft 365 Outlook Data Loss Protection
Multi-SaaS
Protect multiple SaaS applications from one dashboard for complete protection.
Powerful Automation
1x or 3x a day automated cloud backup process with fast and accurate recovery
Secure SaaS Storage
Backup outlook email data on secure cloud storage: AWS, GCP, Azure, or BYOS.
Compliance Friendly
Store data at 32 locations around the world to meet compliance and local regulations.
Flexible Retention Policy
Configure data retention policy from 6 months to indefinitely.
Robust Search
Utilize numerous search filters to easily identify and recover lost data.
SaaS security for every use case
Highest Backup Success Rate
SpinBackup uses modern, innovative technology to significantly decrease failures and throttling issues. Technical differentiators include:
Rate Limit Management
Overcomes throttling and API limits
Incremental Backups
Batch operations and incremental backups
Intelligent planning
Avoids service based limits with uniform distribution of requests by type (e.g. drive, email backups)
Deduplication
Ensures files are not backed up multiple times
Exponential Backoff Executor
Overcomes time-based quotas and ‘service unavailable’ cases
Provider Error Handling
Processes throttling issues and limits, reschedules and retries automatically
System Alerts
Generates alerts to Spin.AI internal engineering team for investigation
Individual Limits
Get the best speed and quality based on limits negotiated with providers
Why Businesses Choose SpinBackup to Backup Outlook Data
Related Resources
A Backup Security Solution You Can Trust
2-Step Verification
Keep your data safe with 2-step verification – this provides an extra layer of security for your sensitive data.
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Disable login with Google
SpinBackup protects Google users from account hijacking in cases where the original Google account has been compromised by cybercriminals.
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OAuth 2.0
SpinBackup utilizes the most secure Google API OAuth 2.0 to make communication between Google and SpinBackup services as secure as possible. We don’t store your Google password on our servers thanks to OAuth 2.0.
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Encryption
Top-level encryption methods for transferring (“in-transit”) and storing (“at-rest”) your data are used. As an Amazon Advanced Technology Partner, we provide a layered approach to encryption, using 256-bit AES to protect data security during electronic transmission and storage.
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Frequently Asked Questions
What can I do using the free trial version of SpinBackup for Microsoft 365 Outlook?
The free trial allows you to use all the functionality of SpinOne for Microsoft 365, including SpinBackup, SpinSPM, SpinRDR, and SpinDLP, except for integrations.
How do I use SpinBackup to backup emails in Outlook?
- In so.spin.ai, go to the Admin Panel.
- Go to Menu in the top left corner. Then press Settings.
- Choose services that need to be backed up.
- Choose the frequency of the backup. You have two options: 1x/day and 3x/day.
All backed-up data will be seen on the dashboard. Also, you can see the backed-up data of other users by simply clicking on the Users in the Menu. From this panel, you can customize which data will be automatically backed up for particular users.
If you need to manually backup outlook emails, do the following:
- Go to Dashboard and press Users on the left side. Pick the user whose emails you want to backup. Click on the Exchange Online.
How to Backup Outlook Emails
- Choose the emails you want to backup. Then press Backup.
Done! All your Outlook messages are copied. This way, you can backup Contacts, OneDrive files, and SharePoint as well.
How do I use SpinBackup to restore emails from Outlook backup?
To restore Outlook emails with SpinBackup, do the following:
- Log in to SpinBackup as Admin.
- Go to Users and find the user whose data you need to recover. To simplify the selection process, use filters (by Org. Units or Groups) or search by name.
- Once the user(s) is found, click on the Outlook icon next to their name. You will be redirected to the page with their Outlook backup.
- To recover a specific email, tick the box next to it and click Restore.
Keep in mind that SpinBackup can only recover emails that it has previously backed up.
We’ve deleted an important email long ago. Can SpinBackup help to recover it?
Yes. In cases when your email was deleted months ago, SpinBackup can recover earlier versions of the inbox. Keep in mind that SpinBackup can only recover emails that it has previously backed up.
Can SpinBackup assist in migrating Outlook data between Microsoft accounts or domains?
Yes. SpinBackup can provide backup and security for all Outlook data during and after migration
