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November 25, 2018 | Updated on: March 28, 2024 | Reading time 11 minutes

Get the Most out of SpinOne Free Trial

When choosing a business partner for data protection, organizations should choose a reliable vendor they can trust with all of sensitive data. You need a data security custodian that can work for you around the clock. SpinOne for Google Workspace is a business tool for Google Workspace Administrators that helps them protect corporate data against data loss and data leaks in the cloud and is controlled through a unified dashboard.

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Now that you have signed up for the SpinOne free trial, you are already halfway to success. It means that you realize the importance of your company’s data protection needs. In this article, we provide a step-by-step guide on how to get the most out of your 15 day free trial.

Step 1. Get started
Step 2. Check whether backup works properly
Step 3. Check out 3rd-party Apps connected to your Google Workspace data
Step 4. Make the audit of your company’s sensitive data
Step 5. Detect the insider threats at your organization

SpinOne is currently the only SaaS solution that provides two features vital to every company – backup as a data loss protection and cybersecurity as a data leak protection for Google Workspace- in one dashboard. So for as long as you are using SpinOne for free, try out both of these solutions. This will also help you understand what plan — “Backup” or “Backup + Cybersecurity”your company needs.

You are welcome to change the schedule you use for your evaluation but we highly recommend the following sequence.

Get the most of Spinbackup free trial


Step 1. Get started

Here is your Dashboard.

SpinOne Dashboard
Google Workspace Backup and Security Tool

Get started by checking out our Knowledge Base. Here you will get step-by-step manuals for all processes and answers to many questions that may arise.

It is also important to check whether you have provided necessary permissions to SpinOne. Without these permissions, backup process will not be able to start!

Then, enable the security alerts to get notified of all security threats immediately. You will get automatic notifications.

Do not forget to set up Shared Drives. You have 1 license available for Team Drives backup during your Free Trial.
Value for a Google Workspace Admin:
Security alerts save your time and allow you to focus on other stuff. You don’t need to check your SpinOne account to monitor the real time security – SpinOne will notify you if the security issues occur.

Step 2. Check whether backup works properly

Log back into SpinOne within the next 24 hours: this will give the platform enough time to fully backup your data and run a security scan. The Dashboard will show you all of the backed up services, the results of our security audits and the corresponding risk levels of your connected 3rd-party apps.

Backed up user data

Go to Users and here you will find a list of your backed up employees and links to their data for each service. Click on a specific user’s Gmail and a new window will open. Now you can see all Gmail items for that user only. You can do many things here, including an option to preview items by simply clicking on them.

Try to restore or migrate items.

Don’t forget about the Team Drives backup. You can back up one Team Drive during the free trial.
Value for a Google Workspace Admin:
The biggest value of our backup solution is that it removes human factor from data protection by operating automatically and on a daily basis. You only have to set up a new account once and forget about data backup until it’s time to recover your data. This saves you a lot of time as a Google Workspace Admin.

Step 3. Check out 3rd-party Apps connected to your Google Workspace data

You can find it at the Apps Audit section. To control the vulnerability of your Google domain corporate data, first check the list of all the 3rd-party apps connected with your Google Workspace account and their corresponding levels of risk.

Risky Applications

Pay special attention to apps with the red triangle and exclamation point. These are the apps that have a high level of risk. Click on them and see in more detail why we labeled these apps to be risky and what they can potentially do to your corporate data.

You can also add any app to the blacklist by clicking ‘Remove Access’ and making sure that access to corporate data is removed for this application on all employees’ devices. This will give you a sense of relief and added security, knowing that once you remove an app from your organization, no one can install it again without your consent.

third-party app audit

Value for a Google Workspace Admin:
When you have lots of applications connected to your Google Workspace domain, it is very time consuming to examine every app carefully. SpinOne provides its unique expertise and machine learning algorithms to help you manage security risks of any application that has access to your corporate data. SpinOne will keep an eye on these apps around the clock and fix security breaches in your organization. Every new app is going to be examined by SpinOne for security threats.

Step 4. Make the audit of your company’s sensitive data

Go to the Data Audit section. Here you can see the files shared with people outside of your organization. Are there any that should not be shared? You can stop sharing them immediately with a click and/or take ownership of them as well. In Q3 we will provide the automated custom policies to save you time.

Look at the Messages within the CCN section. If somebody has a message in his or her Gmail with a CCN, it will be detected here. You can click on the Gmail message and check the details. This is the enterprise feature that is not available for Google Workspace Basiс and Google Workspace Business accounts.

Watch the video to learn how our Ransomware Protection works in case an attack occurs to your organization.

Value for a Google Workspace Admin:
Data Audit is a great monitoring tool to help Google Workspace Administrator fix data leaks cases and minimize the losses of ransomware attacks automatically on the fly and improve data compliance in the company.

Step 5. Detect the insider threats at your organization

Visit the Domain Audit section. Here, you have complete visibility and control of all your employees’ actions.

Each action comes with a risk level. “Info” is just information, while Low, Medium, and High are noteworthy risk levels. Pay attention to the ones with a high risk level. This section allows you to track recent events and make a retrospective analysis when employees leave your company.

Click on the user’s name and you will see all users’ Google Workspace activities and 3rd-party apps connected.
Value for a Google Workspace Admin:
Domain Audit is a powerful monitoring tool that indicates your company’s real time security status to allow Google Workspace administrators choose the best incident response plan and react fast in case of any insider security threats. In the long run, it is a great instrument to investigate incidents that have happened long time ago, since we keep unlimited activity history.

The full list of SpinOne features is not limited to the ones described within these five steps. We wanted to show you the most valuable parts of SpinOne solution and you are welcome to try other features, including version control, Gmail blacklist, additional administrators assignment, timezone settings, data download, etc.

If you have any questions, search for the answer in our Knowledge Base or write an email to our sales team. We are always ready and eager to help.

We hope to see you as a customer in the near future!

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Vice President of Product

About Author

Davit Asatryan is the Vice President of Product at Spin.AI

He is responsible for executing product strategy by overseeing the entire product lifecycle, with a focus on developing cutting-edge solutions to address the evolving landscape of cybersecurity threats.

He has been with the company for over 5 years and specializes in SaaS Security, helping organizations battle Shadow IT, ransomware, and data leak issues.

Prior to joining Spin.AI, Davit gained experience by working in fintech startups and also received his Bachelor’s degree from UC Berkeley. In his spare time, Davit enjoys traveling, playing soccer and tennis with his friends, and watching sports of any kind.


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